Frequently Asked Questions

What is covered by the registration fee?

The registration fee covers:

  • All conference materials
  • Hotel A/V costs
  • Wifi for attendees
  • Networking session on Tuesday evening, May 31
  • Breakfast, lunch and breaks on Wed, June 1
  • Breakfast, lunch and breaks on Thursday, June 2
  • Breakfast on Friday, June 3

Do I need to book my own lodging?

Yes, you need to book your own lodging; this is NOT covered by the registration fee.

You can book directly with the hotel at the conference rate here

Is my project required to present a poster?

Projects are strongly encouraged to present a poster. This includes both newly funded projects and those that have been running for 1+ years.

Request a poster

See the posters page for information on poster board dimensions, format and content.

Who can present a poster?

Any project or group attending the conference is welcome to present a poster.

You must register to present a poster.

All poster requests will be accepted if space allows. If space becomes an issue, projects or authors who have requested >1 poster will be asked to select one for presentation.

How do I propose a breakout session?

Conference participants are invited to organize breakout sessions (1.25 hr) addressing topics of interest to science education projects.

Session types include: Interactive sessions, Panel presentations, Training sessions, and Curriculum training workshops.

Submit breakout session proposals here.

Breakout session proposals received by Friday, April 1 will receive preferred consideration; additional proposals will be considered as space allows.

How do I propose a short session?

These requests are part of the breakout and short session proposal forms.

Proposers may request:

  • LCD projector and screen
  • Large paper on an easel & markers
  • The following are only available in the plenary room, which is also used as a breakout room:
  • Wired internet connection (free wi-fi will be available throughout the conference center)
  • Audio speakers

Presenters must bring their own laptop.

Will there be Wi-fi?

Yes, Wi-fi will be provided in the conference areas.

Free Wi-fi will also be available in the hotel lodging rooms for all those who register through the conference lodging reservation website

What are the Mentor-Mentee Groups?

Dr. Tony Beck, the SEPA Program Officer, assigns several experienced projects to mentor each newly-funded SEPA project. A listing of these assignments will be in the conference program.

The mentor-mentee PIs and staff are invited to meet over lunch on Wednesday, June 1. The conference program will list a room for these meetings. Tables in the room will have numbers corresponding to the number assigned to each mentor-mentee group in conference program listing.

What is the SEPA New PI Meeting?

The PI’s of all newly-funded SEPA projects are very strongly encouraged to meet with Dr. Tony Beck, the SEPA Program Officer, over breakfast on Thursday, June 2. The meeting will begin at 7:20am.

All PI’s who were awarded a new grant in the past year are strongly encouraged to attend; other PIs are welcome to attend.

The room for this meeting will be listed in the conference program.

Is childcare available?

Onsite childcare can be individually arranged through NannyTainment Event Childcare. They provide insured, verified, and certified caregivers for children ranging from infants to school-age.



Phone: 877-636-3153

Partial funding for this conference was provided by grant R13GM129202 from the National Institute of General Medical Sciences, the National Institutes of Health. The views expressed in written conference materials or publications and by speakers and moderators do not necessarily reflect the official policies of the Department of Health and Human Services; nor does mention of trade names, commercial practices, or organizations imply endorsement by the U.S. Government.


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